You might ask, “with current flux in budgets and instability in the marketplace, why would you look at a refresh?” That is a great question. The answer is not a refresh in a “what am I going to buy” kind of mentality. Instead, a refresh PLAN that will allow you to immerse yourself in your environment and thoroughly understand exactly where it sits. Let me explain further.

What is a Data Center Refresh

Firstly, what do I mean by a data center refresh? I would define this as a strategic IT infrastructure project intended to overhaul storage, servers and related network devices. Refresh project plans that address on-premises hardware, cloud-based platforms and services, and the in managed or co-located data centers — or a hybrid approach involving all.

But is that all it is? I would argue that there is more to this. You can also develop a good data center refresh plan that is a top-to-bottom assessment of the current state of your IT infrastructure. This not only tells you what might be aging, but also what is costing you too much money to maintain. Discover where possible security vulnerabilities might be, or something as simple as what firmware needs to be updated.

What to Consider with a Hardware/Software Refresh

Knowing this, the next step would be to understand what to consider when looking at a Hardware/Software Refresh.

For example:

• What hardware has reached its end-of-life (EOL) stage? Use performance metrics like load tests to indicate what needs a thorough overhaul.
• What original equipment manufacturer (OEM) warranties are expiring? Is the current OEM still supporting all of your hardware versions/generations?
• Is my company meeting regulations regarding equipment and data storage?
• Will there be significant business expansion that requires an overhaul in data storage devices and related capabilities?

Prioritizing

Next, you would need to prioritize what part of your infrastructure needs to be refreshed or enhanced. A couple areas to start would be:

1. 1. Windows Server Review – A Windows server upgrade, such as upgrading Windows Server 2008 to 2016 or Windows 10, can be planned proactively as part of a wider server refresh cycle.
   2. Data center Optimization – this is a moment to compare the costs, convenience and amenities of your current environment with an alternative. For example, if you’ve been using on-premises servers, compare it to the latest in Co-location or Cloud Services
   3. Future Storage Needs – When scaling is on the horizon, experts recommend an estimated server storage expansion plan by at least four times your current capacity. This might be something to focus on as work from home models become more and more prevalent the future, flexible storage needs will need to be met.
   4. Auditing Other Devices (again especially in the increase in the work from home model that we have seen in 2020)
      • Office Computer Devices
      • Office Mobile Devices
      • Peripheral devices, such as monitors, printers and copiers
      • Network devices including routers, switches and network printers
      • Network infrastructure like cabling and internet connection
   5. Review cybersecurity components for your entire data center
      
      • Firewalls
      • Spam Filters
      • Authentications
      • Traffic monitoring and controls
      • IDS Applications
   6. Firmware/software updates
      
      • Is your environment up to date?
      • Do you have a lead that has the responsibilities for these updates?
      • Which updates need to be done first? Is security or performance updates more important?

Implement Best Practices Routine

Once you have prioritized and completed these tasks/ and audits, you will have a much better idea of where to focus your budget. You can plan how best to take your environment through the next calendar or fiscal year. We also recommend developing a best practices routine for how you can keep yourself focused on next steps and maintaining your current environment optimally.

Here are a couple of our most recommended:

1. Perform Regular Audits, looking for the following red flags:
   • Processor power
   • Input or output speeds
   • Load testing
   • Bus speeds
   • Server performance and benchmark tests
2. Check Your Link Dependencies – Consider adding a formal dependency log into your auditing procedures to track and manage reconfiguration histories and schedules and ensure every application layer runs cohesively.
3. Roll out Upgrades in Phases: Start with pilot upgrades in a production environment to check cross-system compatibility and functionality.   Then, prioritize the Refresh based on Downtime Tolerance per group with the following server functions having downtime kept to a minimum:
   • Application servers or any similar extension of your web servers
   • Domain controllers
   • SQL server
   • Any related layers permitting business-critical operations to function, such as file access and email

Comfort Food for the IT Soul

In the end, whether you use these examples or not, the idea will be to put together a thoughtful, immersive, end to end deep dive.  Discover what is working, what will soon need to be addressed, and what is critical to replace/enhance/ refresh. To me, that sounds like comfort food for the IT soul.

That knowledge and understanding would help me sleep at night. Knowing that I don’t have some unknown surprises lurking in a unsupported product that is about to die, or a security vulnerability because I did not update my firmware, or any other host of small issues that this kind of plan can mitigate.  If you would like to learn more on this from ProCern, we are of course standing by to help when and where it is needed!